Job Title: Project Coordinator
Location: Phoenix, Arizona
Position Type: Full-time
Job Summary:
Wentworth Property Company is seeking to hire a Project Coordinator in its Phoenix office. Candidates should have a minimum of 5 years of relevant work experience. The Project Coordinator will oversee document management, cost allocation tracking, and deliverables from outside general contractors and other third-party vendors as it relates to projects. The Project Coordinator will be expected to efficiently and effectively communicate with construction, development and accounting teams.
Key Responsibilities:
- Manage the preparation of contract documents and facilitate communication between all departments to ensure smooth engagement with third parties including architects, contractors, engineers and other vendors.
- Oversee the completeness and accuracy of all project-related documentation, including insurance certificates, conditional and unconditional waivers, pay applications, and other required records.
- Coordinate with third-party vendors, architects, and contractors to ensure timely delivery of work and track the status of the scope of work.
- Maintain detailed records of project status, initiatives, and tasks relating to the project progress.
- Build, maintain, and strengthen relationships with contractors, architects, and vendors to enhance collaboration and project outcomes.
- Assist in the coordination of construction bidding process, including Requests for Proposals (RFPs), Requests for Information (RFIs), and bid analysis.
- Oversee the payment application process with general contractors and manage invoice payments for construction vendors, ensuring accuracy and compliance with contractual agreements.
- Maintain and perform reporting and project closeout tasks.
- Perform additional duties as assigned to support project and company objectives.
Qualifications:
- A minimum of five years of related administrative work or project coordination experience. Project management experience a plus, with an ability to work on multiple projects at once.
- High level of proficiency in Microsoft Excel, Word, Outlook, Teams, and Project
- Experience in project management and accounting software. (Procore, PlanGrid, Yardi, and Bluebeam)
- Accuracy and attention to detail
- Ability to prioritize assignments to meet numerous deadlines
- Ability to comprehend, analyze and interpret complex project information
- Excellent analytical/critical thinking and problem-solving skills
- Excellent verbal, written, and interpersonal communication skills
- Ability to work effectively within a team and with all levels of personnel
- Professional demeanor and positive attitude
Working Conditions:
- Typical office environment.
